Passport Services and Fees Passport Services and Fees

Passport Services and Fees

Consular Section Working Hours
Monday to Friday (except Embassy Holidays):
0930-1130hrs Submission of Application
1600-1700 hrs Delivery of Passports/Documents

Important Guidelines for Passport Applications
(Please read before the application process)

  • To avoid delay in the processing of your application, please check and complete the documents before submitting or sending it to the Embassy by post. Please make sure that all the information are correctly filled.

  • Please fill a new application if there are mistakes in the already filled online application.

  • The processing time shown are only indicative and not binding as due to unavoidable/unforeseen circumstances, it may not be possible to provide the services within the indicated time frame.

  • Applied service is not guaranteed as all applications are subject to checks and procedures.

  • Telephonic queries about the status of the applications before the due date is not entertained.

  • In case the Application is sent by Post, please see the guidelines as mentioned below under the “Additional Postal Service Charges”.

  • Due to high volume of applications received by the Embassy by post, the processing time may increase. It is therefore advised that Tatkaal Passport application may be submitted in person at the Embassy and not by post.

  • The documents as mentioned in each category of applications below are mandatory. However, the applicants may be requested to submit additional documents, if required, on case to case basis.

  • All fees are payable in CASH only. Please go through the fees schedule for various services carefully and bring the exact required cash.

  • There is no provision for photocopying of your documents at the Embassy. Please bring all the necessary copies as mentioned in each category of application below.

  • Facilities for taking photographs and exchange of currency are not available inside the Embassy premises.

  • The address to be printed on the passport should be of India and other address to be mentioned in the application is to be of Japan. You can only have your Japan address printed on the passport if you are a Permanent Resident of Japan.

  • Annex ‘D’ (for the minor’s passport) should be signed by both parents and the signatures of the parents should match those on their passports.

PASSPORT SERVICES and DOCUMENTS REQUIRED

Fee in JPY*

Processing Time

1.RE-ISSUE OF PASSPORT ( for 18 years old and above)

11430
(36 pages)

15130
(60 pages)



33670
Tatkaal (36 pages)

37380
Tatkaal (60 pages)

4-6 weeks
Normal










3-5 days
Tatkaal

- Completely filled in and signed printed passport application form (Please visit https://embassy.passportindia.gov.in/)

- Current passport and a self-attested copy thereof (Back and front page only).

- Original Residence Cardand a self-attested copy thereof.

(Only copy ofself-attestedResidence Card is required, if application is sentby post)

- One recent (taken within the last six months) passport-size photographwith white background(5cm x 5 cm)and specification inhttps://www.indembassy-tokyo.gov.in/public_files/assets/pdf/PhotoSpecs.pdf

  • - For the passport application form, the printable address should be the Indian address and the other address should be the Japan address. You can only print your Japan address on the passport if you are a Permanent Resident of Japan.

-Request letter

Tatkaal service will not be applicable where there is change in personal particulars (inclusion and deletion of spouse name, change of name after marriage, change in appearance, change of address, signature etc).

If there is change in address:

please bring address proof documents.
Please see linkforList of acceptable documents as Proof of Address http://passportindia.gov.in/AppOnlineProject/popuponline/AttachmentAdvisorSub?subDocID=7001&amp%3BconfirmDOB=7001

If there is change of name after marriage ;

- Download Affidavit for Change of name after marriage fromhttps://www.indembassy-tokyo.gov.in/public_files/assets/pdf/Affidavit-Change%20of%20name.pdf
-Duly filled in and signedaffidavit form
-Joint photograph
-Request letter for the change of name
-Original Marriage Certificate and a copy thereof.
- Self-attested copy of passport of the spouse.

If there is change of name due to other reasons;

-Advertisement of the change of name in any leading newspaper at the permanent address in India and at the present address in Japan (original copy of the newspaper should be shown at the counter)

For deletion of name of spouse from the passport

-Original and copy of Divorce Decree apostilled by the Ministry of External Affairs, India if the marriage was solemnized in India or;

-Original and copy of Divorce Decree translated in Englishby professional translatorandapostilled by the Ministry of Foreign Affairs, Japan if the marriage was solemnized in Japan.

Forinclusion of Spouse’s name in passport

-Original Marriage Certificate apostilled by the Ministry of External Affairs, India if the marriage is solemnized in India and a copy thereof or;

-Original Marriage Certificate translated in Englishby professional translatorandapostilled by the Ministry of Foreign Affairs, Japan if the marriage is solemnized in Japan and a copy thereof.

-Self-attested copy of spouse’s passport

If there is change in appearance

-Please fill up the Affidavit for the Change in Appearance.

(AFFIDAVIT FOR CHANGE IN APPEARANCE)

If there is change of signature

-Please fill up the Affidavit for the Change of Signature.

(AFFIDAVIT FOR CHANGE OF SIGNATURE)

2. PASSPORT FOR NEWBORN CHILD AND REGISTRATION OF BIRTH

- Please read the instructions carefully before filling up online Birth Registration Form -pdf/Instructions_on_Birth_Regis..pdf

- Copy of PDF generated after Registration of Birth of a Child under the linkhttps://indiancitizenshiponline.nic.in/Home2.aspx?formcode=09

- Online passport application form athttps://embassy.passportindia.gov.in/

- Completed application form with thumb impression (as prescribed in the passport form) of the child.

- Child’s Residence Card and a copy thereof (signed by parents). If Resident card is not yet ready, please submit a copy of the receipt of application from the Immigration office.

- One recent passport-size photograph(taken within the last six months) with white background(5cm x 5 cm)and specification inhttps://www.indembassy-tokyo.gov.in/public_files/assets/pdf/PhotoSpecs.pdf

- Originals and self-attested copies of parents passports and Resident cards

  • -Consent letter signed by both parents (Annexure D or Annexure C). The signature of the parents should match those on their passports.

-Copy of the Birth Certificate from the hospital.

- Copy of parents’ Marriage Certificate.

  • - For the passport application form, the printable address should be the Indian address and the other address should be the Japan address. You can only print your Japan address on the passport if you are a Permanent Resident of Japan.

- Request letter from parents for registration of the child as Indian National.

7720
3270
(Registration of Birth)



29960
Tatkaal

4-6 weeks
Normal






3-5 days
Tatkaal

3. RE-ISSUE OF PASSPORT FOR MINOR (Children up to 17 years old)

-Online passport application form athttps://embassy.passportindia.gov.in/

- Completed application form with thumb impression (below 7 years old) or signature of the child (above 7 years old).

-Child’s current passport and a copy thereof (signed by parents).

- Child’s Residence card and copy thereof (signed by parents).

- One recent passport-size photograph (taken within the last six months) with white background (5 cm x 5 cm)and specification inhttps://www.indembassy-tokyo.gov.in/public_files/assets/pdf/PhotoSpecs.pdf

- Original and self-attested copies of parents passports and Resident cards

  • -Consent letter signed by both parents (Annexure D or Annexure C). The signature of the parents should match those on their passports.
  • For the passport application form, the printable address should be the Indian address and the other address should be the Japan address. You can only print your Japan address on the passport if you are a Permanent Resident of Japan.

-Copy of Marriage certificate if spouse’s name is not mentioned in either parents’ passport.


Tatkaal service will not be applicable where there is change in personal particulars (inclusion and deletion of spouse name, change of name after marriage, change in appearance, change of address, signature etc).

7720



29960
Tatkaal

4-6 weeks
Normal


3-5 days
Tatkaal

4. EMERGENCY CERTIFICATE

- Fill online Emergency Certificate Formhttps://embassy.passportindia.gov.in/ and submit printout of the application

- If original passport is not available, supporting evidence of Indian nationality like passport copy / driving license with a copy / residence card with a copy etc. should be submitted.

- Current passport and a self-attested copy thereof

- Original Residence Cardand a self-attested copy thereof
- Documents issued by the Immigration Authority, if any.
-Three recent passport-size photographs(taken within the last six months)with white background(5cm x 5 cm)and specification inhttps://www.indembassy-tokyo.gov.in/public_files/assets/pdf/PhotoSpecs.pdf

- Copy of Flight Details (Air Ticket)

-Request letter explaining the circumstances warranting issuance of Emergency Certificate.

2530

5. CERTIFICATE OF IDENTITY (IC)

Online application form athttps://embassy.passportindia.gov.in/

- Current IC and a self-attested copy thereof

- Original Residence Cardand a self-attested copy thereof

7720

30 days

6. CERTIFICATE BASED ON PASSPORT DETAILS/NATIONALITY CERTIFICATE

- Duly filled in and signed Miscellaneous Services Form (APPLICATION FORM FOR MISCELLANEOUS CONSULAR SERVICES)

- Original passport and a self-attested copy thereof.
- Residence Card(to be shown at the counter) and a self-attested copy thereof.

- One passport size photograph (5cm x 5cm)

- Application to the Consular Officer on a plain sheet of paper explaining the purpose for which the service is required.

4010

3 days

7. POLICE CLEARANCE CERTIFICATE

-Pleasefill online application for PCC

- For Non-Indian Nationals, please fill up the Manual Application for Police Clearance. (APPLICATION FORM FOR MISCELLANEOUS CONSULAR SERVICES)

- One recent passport-size photograph (taken within the last six months) with white background (5cm x 5 cm) and specification inhttps://www.indembassy-tokyo.gov.in/public_files/assets/pdf/PhotoSpecs.pdf

- Original passport and a self-attested copy thereof.

- Residence Card and a self-attested copy thereof.

-Request Letter explaining the purpose for which the service is required.

- For Non-Indian Nationals, please include the period of your stay in India.

4010

30 days

8. REPLACEMENT OF LOST / DAMAGED PASSPORT

-Application on a plain sheet to consular officer explaining the circumstances under which the passport was lost / got damaged.

-Online passport application form athttps://embassy.passportindia.gov.in/

- Policereport.
- Self-attested Photocopy (if available) of lost/damaged passport.

- Residence Card and a self-attested copy thereof
- One recent passport-size photograph(taken within the last six months) with white background(5cm x 5 cm)and specification inhttps://www.indembassy-tokyo.gov.in/public_files/assets/pdf/PhotoSpecs.pdf

- For the passport application form, the printable address should be the Indian address and the other address should be the Japan address. You can only print your Japan address on the passport if you are a Permanent Resident of Japan.

Tatkaal service will not be applicable where there is change in personal particulars (inclusion and deletion of spouse name, change of name after marriage, change in appearance, change of address, signature etc).

22550
(36 pages)
26250
(60 pages)



44790
Tatkaal (36 pages)
Damaged Passport only


48500
Tatkaal (60 Pages)
Damaged Passport only

4-6 weeks
Normal







3-5 days
Tatkaal

*All fees Include service charge ofJPY300 per document

**For change in name, change of address, inclusion of spouse’s name, deletion of spouse name or any change of information on passport, the applicant has to submit Passport application along with the required supporting documents.

ADDITIONAL POSTAL SERVICE CHARGES

  • Applicants sending their applications by post need to add JPY1200 per application.
  • Those applying at the Embassy but seeking delivery by post should add JPY 1000.
  • The cash may be sent by cash registered mail (GENKIN KAKITOME).
  • For Minor’s (up to 17 years old) Application, please send only the original passport of the child, other documents should be in self-attested photocopies only.
  • The Mode of Payment for applicants seeking passport, consular and other services from the Republic of the Marshall Islands is through ‘Bank Transfer’ in Japanese Yen only and the amount has to be remitted tothe Embassy of India Account Number424123301000004at Bank of India, Tokyo Branch;SWIFT CODE – BKIDJPJT
  • The applicants should also send a good quality self-addressed (but without stamps) envelope which would be used by the Embassy for returning the documents after due processing.
  • Applicants seeking service through post should invariably indicate E-Mail ID and mobile number to facilitate contact with them in the event of there being some deficiency in the application, documents etc.
  • It may be noted that the applicants send / seek delivery by post at their own risk. The Embassy uses registered post for dispatch of processed applications but is not responsible for any loss of documents.